One of the most widely used feature of DealCloud is the ability to easily track emails, calendar events, and file attachments from your inbox into the platform using our add-in for Microsoft Outlook.

Many firms are also leveraging DealCloud’s Outlook add-in to help manage their pipelines. In working with over 450 clients we’ve developed some best practices to help you manage your pipeline, while minimizing the amount of input needed.

New Deals

If sourcing deals through intermediaries part of your business development strategy, its likely you receive emails with teasers of CIMs, and that some of these might enter your pipeline.

The fastest way to track these in your DealCloud system is to use the Outlook add-in to create the deal entry and have it automatically link the email and file attachment to the newly created deal.

New Deal Creation
Creating a new deal record in DealCloud from Outlook will save the email and any file attachments to the newly created deal and the contact that sent you the email.

Its also a best practice to create a record for deals you may not be that interested in at first pass and mark them as “passed” or “dead” while still giving tagging the potential opportunity to the intermediary that showed it to you. That way you can look back at the full relationship with that intermediary you can see the full deal flow and have a record of the teasers and CIMs for the future.

Existing or Active Deals

Once a deal hits your pipeline you might get status updates via email that means its time to progress the deal to a new stage. Rather than leaving your inbox, the DealCloud for Outlook add-in lets you edit existing deals as well.

In the screen shots below, you’ll see how mousing over a linked entry to your email will display an edit pencil icon which will them allow you to easily make the change you need.

Editing Existing Deal 1.png
Mouse over an entry to show the edit pencil icon.
Editing Existing Deal 2.PNG
Edit existing entries directly from within Outlook to easily move a deal up in your pipeline.

The edit feature lets you edit any entry, not just deals, so if you have a task to change, or even a phone number to update you can do that all from Outlook.

Not just email

The DealCloud Outlook add-in also works with calendar events too, not just email. So if you are sending or receiving meetings in Outlook, you’ll have the ability to add or edit existing deals and entries from your calendar as well.

Calendar Events
Manage your pipeline through your Outlook Calendar with DealCloud.

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